How to Partner with Event Planners
If you want to keep your photobooth booked year-round, there’s one relationship you should treat like gold: your local event planners. These behind-the-scenes pros can become your best referral source, biggest cheerleader, and key to landing dream gigs — from weddings to corporate galas. Here’s how to partner with event planners in a way that’s fun, professional, and a win-win for everyone.
Event planners help make your event more memorable.
1. Be the Easy Button
Event planners have enough stress on their plates — so your job is to make working with you the easiest part of their day. Be clear, responsive, and ready to deliver what you promise (and then some). Send pricing details upfront, confirm timelines early, and show up on time with a smile. Planners love vendors who handle the details so they don’t have to.
2. Show Off Your Best Work
Don’t just say you’re great — show it. Build a simple portfolio that highlights different setups, backdrops, and themes. Include testimonials, clear photos, and a short video if you have one. A planner is more likely to recommend you if they know exactly what their client will get (and that it will look amazing).
3. Be Flexible and Creative
Planners love vendors who think on their feet. Be open to custom backdrops, special props, or branding elements that fit a client’s theme. The more you can adapt your booth to fit the vision, the more planners will trust you to deliver something unique every time.
Event planners are there to help you focus on other things for your event.
4. Stay Connected
Networking doesn’t have to be stiff — grab coffee, send a holiday card, or pop by a networking mixer. If you see a planner’s event online, like it, comment on it, and share the love. Building genuine relationships keeps you top of mind when they need a go-to photobooth pro.
5. Say Thank You
Referrals deserve recognition! A quick thank-you note or small gift shows planners you appreciate their trust and helps turn a one-time gig into a lasting partnership.
Grow Together with Vivid Curiosity Productions
Want to become the photobooth partner every planner loves to recommend? Vivid Curiosity Productions proudly serves the Greater Toronto Area, Kitchener, Cambridge, Guelph, and Waterloo with stunning photobooth setups that make planners look like heroes. Contact us today to see how we can make your next event seamless, stress-free, and packed with smiles — together!
